Database and Development Coordinator | Chicago Foundation for Women

Details:

The Database and Development Coordinator supports the fundraising and donor engagement efforts of the Foundation by managing the donor database, ensuring data accuracy, and providing high-quality reporting and administrative support. This role is central to maintaining strong donor relationships, optimizing development operations, and enabling the development team to increase revenue to support CFW’s mission.

Position breakdown: 
Data Management and Analysis (50%)

• Maintain, update, and ensure accuracy of donor and prospect records in Raiser’s Edge NXT. 
• Create and maintain data entry standards, documentation, and quality-control procedures. Perform regular database audits to ensure data integrity. 
• Track donor trends, giving history, and campaign performance to provide data analysis to inform strategy and identify opportunities for donor engagement. 
• Generate reports, dashboards, and queries to support fundraising campaigns, board and committee meetings, and financial reconciliation.
• Assist the Marketing and Communications department by providing lists for online communications. 
• Manage access to and use of the development information systems, including all aspects of data maintenance, staff training, security and integrity audits, and record-keeping.
• Serve as liaison with systems vendors for issues including installation, upgrades, and patches.

Database Support and Administration (40%)

• Support annual fund, major gifts, grants, and special campaigns with data pulls, mailing lists and segmentation. 
• Manage Foundation stewardship calendar to ensure accurate and timely donor communication.
• Process all donations, pledges, and in-kind gifts. Generate and send acknowledgements, tax-receipts and thank-you letters in a timely and accurate manner. 
• Support cultivation activities by preparing briefings, profiles, and research on prospects. 
• Manage and produce monthly reporting for all donor-advised fund holders, ensuring accuracy, completeness, and timely distribution. 
• Communicate among departments to rectify any issues with miscoding.
• Assist with event registration, guest list, and post-event follow-up.
• In coordination with portfolio managers, manage prospect moves management  reporting through NXT.
• Maintain data for portfolio(s) in Raiser's Edge, including contact reports, proposals, and other stewardship activities.
• Serve as the main contact for inquiries sent to the info email account. 

Other (10%)

• Attend and actively participate in required educational programs and departmental and staff meetings.
• Protect CFW’s value by keeping information confidential.
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations.
• Perform other duties as assigned.

To Apply: https://cfw.bamboohr.com/careers/29?source=aWQ9MzM%3D